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TAE Upgrades

What happens if I haven’t upgraded my Certificate IV in Training and Assessment qualification in time?

This is a question that many trainers and assessors are asking at the moment as we are well and truly on the way to the countdown to 1 April 2019 in what has been a bit of a blur in terms of how fast it has crept up on us! Time flies when you’re having fun. Note – this has now been extended to 1 July 2019.

While some are very clear on what they need to do; and some have already completed everything and are set to go; there is still confusion generally around what the upgrade requirements are and what to do in the case of not having met the requirements in time. This article is a brief summary explaining what the upgrade options are, who can work under supervision and how RTOs can possibly manage the post 1 July situation.

Do you hold a diploma or higher level qualification in adult education?

If you do, then for the purposes of conducting training and assessment you don’t need to upgrade! Simple as that! The key to this is understanding what constitutes an appropriate qualification in adult education. A Bachelor of Education is not sufficient unless it is clearly articulated in the transcript that the focus is adult education. For example, my Bachelor of Education is in secondary education so I can’t rely on this qualification and will be making use of my TAE50111 Diploma of Vocational Education & Training and TAE50211 Diploma of Training Design & Development instead to meet these requirements. Any Diploma or higher qualification from the TAE training package is acceptable.

Key tip: look at your transcript and make sure it is clear that the degree is focused on adult education.

What does need to be remembered here is that a diploma or higher level qualification in adult education is not on the ‘list’ in the Standards for RTOs 2015 of accepted qualifications to lead validation. The requirements for this are the same as a trainer and assessor (or assessor only) as outlined in the remainder of this article.

Organisations are also able to enforce their own employment terms on top of any regulated requirements. Trainers should follow the instructions of their RTO if there is an organisational policy detailing more specific requirements than those outlined above.

Do you hold the TAE40110 Certificate IV in Training and Assessment?

If so, you may be in the category requiring an upgrade. You will need to access your transcript to check your elective units.

You are looking to see if your transcript has any of the following ‘Design and develop assessment’ units.

  • TAEASS502A Design and develop assessment
  • TAEASS502B Design and develop assessment
  • TAEASS502 Design and develop assessment

Also check to see if your transcript has either of the following units:

  • TAELLN401A Address adult language, literacy and numeracy skills
  • TAELLN411 Address adult language, literacy and numeracy skills

If, and only if, you have these units on your transcript then you have met the requirements! If you don’t then you either need to upgrade to TAE40116 Certificate IV in Training and Assessment OR complete the above units that you do not already hold (ie TAEASS502 + TAELLN411).

Upgrading to TAE40116 Certificate IV in Training and Assessment

The misconception with the upgrade lies with thinking there is only a need to do the two units already outlined (TAEASS502 + TAELLN411) and you will have upgraded TAE40116. This is not the case as there are two other core units with gaps. There have been some well written articles on LinkedIn outlining the links between these units and the TAEASS502 unit. This is a mapping activity the TAE RTO undertakes in the design of their assessment tools that you will undertake through the upgrade process. What you need to know is you will be completing four (4) units of competency in the upgrade and therefore there are several options being advertised by RTOs for TAE upgrades. The options include:

Option A: Full upgrade from TAE40110 to TAE40116

Completion of two full units and gap assessment on two non-equivalent units.

  • TAEASS502 Design and develop assessment (new core unit)
  • TAELLN411 Address adult language, literacy and numeracy skills (new core unit)
  • TAEASS401 Plan assessment activities and processes (non-equivalent core unit)
  • TAEASS403 Participate in assessment validation (non-equivalent core unit)

Option B: Update TAE40110 with new required units

Completion of two full units.

  • TAEASS502 Design and develop assessment (new core unit)
  • TAELLN411 Address adult language, literacy and numeracy skills (new core unit)

Note: this does not provide you with TAE40116 – you will need your TAE40110 certification along with the statements of attainment from the above units. You can take your TAE40110 and Statements of Attainment to an RTO down the track to undertake gap assessment to upgrade your full qualification to the TAE40116.

Option C: Completion of individual units

If you already hold one of the below units (or the other units listed earlier in this article) then you would only need to complete the unit you do not already hold.

  • TAEASS502 Design and develop assessment (new core unit)
  • TAELLN411 Address adult language, literacy and numeracy skills (new core unit)

Note: this does not provide you with TAE40116 – you will need your TAE40110 certification along with the statements of attainment from the above units.

The above discussion has not included the requirements for those who are ‘assessors only’. The requirement here is to update the Assessor Skill Set by obtaining the TAEASS502 unit of competency (unless a previous version is already held) or updating the full requirements as covered above.

Can I work under supervision if I don’t have my upgrade done by the 1 April 2019?

Working under supervision is a completely viable option if you don’t have your upgrade completed in time. However….there’s a catch. The Standards for RTOs 2015 state (Clause 1.18) to work under supervision the trainer needs to hold (not demonstrate equivalence, but hold) a credential from Item 6 of Schedule 1. This means the trainer needs to hold one of the acceptable skill sets from the TAE10/TAE training packages. These skill sets have specified units of competency which are electives from TAE40110 and TAE40116 – as long as these were the electives you completed when you did your qualification. To see if you are eligible to work under supervision you need to check your TAE40110 transcript for one of the following combinations of units:

Enterprise Trainer – Mentoring Skill Set

  • TAEDEL301(A) Provide work skill instruction
  • TAEDEL404(A) Mentor in the workplace

Enterprise Trainer – Presenting Skill Set

  • TAEDEL301(A) Provide work skill instruction
  • BSBCMM401(A) Make a presentation

Enterprise Trainer and Assessor Skill Set

  • TAEDEL301(A) Provide work skill instruction
  • TAEASS401(B) Plan assessment activities and processes
  • TAEASS402(B) Assess competence
  • TAEASS403(B) Participate in assessment validation

If your transcript shows that you hold one of the above combinations of units then you will be able to work under supervision (of someone who meets the updated requirements) from 1 July until you are able to complete your upgrade. Note that according to Clause 1.17 you will not be able to determine assessment outcomes as a trainer under supervision.

I have so many trainers to get through the qualification, where do I start?

If you’re an RTO Manager or a compliance leader and you are looking at your workforce of trainers trying to work out how to manage everything from 1 July 2019 then you need to prioritise the upgrade efforts.

  1. Identify who has met the new requirements as described in this article – these trainers will become your supervisors and will need to have their workload adjusted accordingly to allow them to oversee other trainers and determine the assessment outcomes for learners. They will need enough release time to undertake documented monitoring arrangements.
  2. Analyse the transcripts of remaining trainers to determine who meets the requirements to be able to work under supervision. You can then determine who will be able to work with the supervisors identified in point 1. As these trainers upgrade their qualifications, they will be able to move away from the supervision model, and possibly become supervisors themselves of the remaining trainers.
  3. Any trainer who doesn’t fit into the above two categories will need to undertake their upgrade before they can deliver or assess after 1 July 2019. This means they may be out of training/assessment circulation while completing their upgrade but might give the opportunity to reallocate workloads of design and development work while in the process of upgrading. 

 

Summary

While there have been requests from the industry to government authorities to have an extension of the deadline, at this stage this doesn’t appear to be something that will be a reality. The reality is, however, that we do have this deadline coming up very quickly and we must work within the parameters of what those requirements are.

There are a significant number of RTOs who deliver TAE halting their enrolments due to sheer demand and wanting to ensure they are still providing a quality service to their students – these RTOs went through an extremely rigorous process to add TAE40116 to their scope of registration and the integrity of the qualification needs to be upheld, so they are to be congratulated on their stance in identifying limits in order to maintain quality.